NATIONAL CHAMPIONSHIP RACE DAY
3 August 2013
Held under the General Competition Rules and Standing Supplementary Regulations of Motorsport South Africa (MSA) and these Supplementary Regulations, together with any Final Instructions or Official Bulletins, which may be issued to competitors.
MSA PERMIT NO.: MSA 12830
1. PROMOTERS AND ORGANISERS FREE STATE TOURISM AUTHORITY / PHAKISA FREEWAY
Phakisa Freeway PO Box 1219
R70 between Welkom and Odendaalsrus Welkom
Telephone: (057) 391-8000
Facsimile: (057) 391-8010
E-mail address: email@example.com;
2. CIRCUIT AND VENUE:
The circuit is a tar macadam surface of 4.2km in length. The race will be run in a clockwise direction. The Phakisa Freeway is situated on the R70 between Welkom and Odendaalsrus.
3. EVENTS AND STATUS:
The Race Meeting will cater for the categories listed below and the status of each category is as listed.
SA Sports & GT Championship National Championship
Bridgestone Production Cars National Championship
Engen Volkswagen Cup National Championship
SA Motorcycle Championship National Championship
Midas SA Single Seaters National Championship
BMW CCG Club Racing Series Club Championship
4. OFFICALS OF THE MEETING
MSA Steward Sparky Bright
Club Steward Antoinette Hintze
Overall Clerk of the Course Wally Pappas
Clerk of the Course: VW Cup Roger Stephen
Clerk of the Course: SA Motorcycles Dick Shuttle
Secretary of the meeting Tlalane Makatsa
Chief Scrutineer Pierre Lindeque
Starter Jack Haarmse
Chief Timekeeper Andre Furby
Time Keeping Pro-Timing
Chief Marshal Jakes Jacobs
Marshalling Phakisa Marshals Association
Environmental Steward Greg Moloney
Medical Services ER24
SA Motorcycles Sean Cronin
Engen Volkswagen Cup Deon Slabbert
Bridgestone Production Cars Colin Clay
SA Sports & GT Andy Dickson/Greg Canny
SA Single Seaters Andrew Eva
5.1 The Race meeting is open to the following:
5.1.1 Drivers/riders in compliance with SSR1 and the relevant category regulations
5.1.2 Vehicles / motorcycles in compliance with SSR2 and the relevant category regulations
5.2 Entrants’ licenses: where the entrant is not the driver/rider, an entrant’s license must be obtained from MSA prior to submission of the entry, failing which the entrant’s name will not be published in the event programme. Refer GCR 91.
6.1 Entries open immediately and close at 16h00 on Friday 26 July 2013.
6.2 Entries must be submitted in writing, on the official entry form and must be accompanied by the full entry fee. In particular attention should be paid to the requirements of GCR’s 91, 92, 93, 94, 95, 96, 97, 98, 99, 100, 104, 107 and 110.
6.3 The entry fee for all categories is R2 000, this is inclusive of VAT, MSA levies and transponder hire. NO re-fund will be made to a competitor, in a case where he/she experiences a broken car beyond further participation, after completing a lap during official practice, qualifying, warm-up and actual race.
6.4 Entries should be sent to:
The Secretary of the Meeting – Tlalane Makatsa
PO Box 1219 Telephone: (057) 391 8000
WELKOM Facsimile: (057) 391 8010
9460 Cell: (082 955 0283)
E-Mail address: firstname.lastname@example.org
6.5 Direct deposits can be made at: ABSA Bank
Account Name: Free State Tourism Authority
Account Number: 406 503 2187
Account Type Cheque
PLEASE ENSURE THAT A COPY OF THE DEPOSIT SLIP IS FAXED TO (057) 391 8010 AND THAT THIS SLIP CLEARLY REFLECTS THE COMPETITOR’S NAME, CATEGORY ENTERED AND RACING NUMBER TO ENSURE CORRECT PAYMENT ALLOCATION.
6.6 Entry forms must be complete in all respects.
6.7 Telephonic entries will not be accepted. Entries must be faxed or e-mailed. Should the entry fee not be received by the Thursday, 1 August 2013, the late entry fee of R500 will be applicable, irrespective of the competitor’s attendance at the race meeting (refer GCR96)
6.8 The onus rests on the competitor to ensure that the organizers have timeously received the entry fee.
6.9 The Promoters and/or organisers reserve the right to refuse any entry without giving a reason (refer GCR’s 99(i) and 100).
6.10 The Organizers reserve the right to cancel a category should less than fifteen (15) entries be received for the category, or to cancel the event should less than ninety (90) in total be received for the event, by the date and time of entries closing.
6.11 Should the number of entries exceed the maximum number of starters as determined by the MSA Safety Panel, the following shall apply:
6.11.1 Entries will be accepted in accordance with GCR101 up to a total of forty-five (45) entries.
6.11.2 Thereafter, as additional entries are received, these entries will be placed on a reserve list in order of receipt (refer GCR101)- 3 -
6.11.3 Competitors whose entries have been placed on a reserve list and who are not permitted to start will have their entry fees refunded (refer GCR109(iii).
7.1 All competitors will receive Six (6) gate tickets per entry.
7.2 Competitors may purchase additional gate entry tickets at a discounted price from the Race Secretary at documentation.
8. PIT AND PADDOCK ALLOCATION
8.1 The pit and paddock allocation will be notified together with the final instruction once the number of entries per category has been established. Each association will be responsible for policing their area.
8.2 The pit and paddock area will be controlled from the start of Thursday practice. This is in your interest to prevent your parking being used illegally. Please co-operate with the security personnel. Owners of illegally parked vehicles may be fined up to R500.
8.3 The pits will be made available to competitors from the morning of Thursday practice. Any competitors wishing to set up or move into their pits before this time must arrange to do so with the race secretary prior to the event.
8.4 Competitors’ allocated space in association pits or in the outside area are not permitted to park service vehicles, display vehicles or display trailers in the pits or paddock area without the permission the Organizers, Associations concerned. Competitors wishing to erect display stands, etc, in association pits or in the outside area are requested to make suitable arrangements with the Organizers prior to the event. Any banners/display materials are to be placed in such a manner that they do not extend outside of the competitors’ allocated pit area and so that they do not inconvenience any other competitor. Competitors are not permitted to place banners/display materials in such a manner that permanent signage is obscured or covered.
8.5 Competitors’ allocated space in the main pit building should collect their parking tickets from their team manager.
8.6 Trailers: Vehicle trailers are permitted in the pit area for the off-loading only. Vehicles are to be off-loaded and then pushed or driven to the pit area. Any trailers left in the pit complex or the covered area adjacent to the pit complex will be towed away and impounded.
8.7 The promoters and/or organizers cannot accept responsibility for vehicles, equipment and/or goods left in the pit complex. Teams leaving items in their pits are advised to make their own security arrangements.
8.8 Please ensure that all cell phones, wallets and valuables are kept in a safe place. Phakisa Freeway cannot be held responsible for any loss or damage.
9.1 Competitors’ attention is drawn to GCR240 and SSR67 – 68 with regard to fuel permitted.
9.1.1 Replenishment of lubricant and fuel is not permitted after the vehicle/motorcycle has entered the circuit. (refer GCR241 and SSR’s68-69).
No racing fuel will be available at Phakisa Freeway for competitors.
10.1 Documentation will be held as listed below:
Thursday 1 August 2013 12h00 – 17h00 Track Office
Friday 2 August 2013 07h00 – 17h00 Track Office
Saturday 3 August 2013 07h00 - 10h00 Track Office and from 10h00 at Race Control
10.2 Competitors are requested to complete their documentation formalities and collect their entrance tickets, pit lane stickers and vehicle passes before they practice. A ‘DOC” sticker will be issued when all documentation has been completed. This must be stuck to the racing vehicle/motorcycle in a prominent position on the front right hand side of the vehicle/motorcycle. No competitor will be allowed to race or practice without this sticker clearly visible on the vehicle. If the sticker is lost a replacement can be obtained from the Race Secretary.
10.2.1 Competitors who, for any reason are unable to complete their documentation before 17h00 on Friday afternoon, and who would like to do so on Saturday morning are requested to contact the Race Secretary Tlalane 082 955 0283 and arrange to have their entrance tickets left at the information office at the main gate to allow them to enter the circuit on Saturday morning.
11. COMPETITION NUMBERS
11.1 Refer to GCR’s 246(iii), 249 and SSR4 together with the relevant category/class regulations.
11.2 No vehicle will be permitted to practice unless the relevant competition numbers are affixed to it.
12.1 It is a condition of entry that, in addition to the advertising referred to in GCR246, competing
vehicles shall also display the advertising, if any, stipulated in the regulations for the category class
in which the vehicle is entered.
13.1 Pre-event scrutineering for all vehicles will take place on Friday 2 August 2013 from 10h00 until 18h00 and Saturday 3 August 2013 from 07h00 until 10h00. Any competitor unable to present their vehicle for scrutineering during this period must contact the Race Secretary to make alternative arrangements. A late scrutineering fee of R100 will be levied (Refer to GCR 253, 254 & SSR – 12).
14. PROTECTIVE CLOTHING
14.1 No competitor will be permitted to practice or race without the correct safety apparel. (Refer GCR239 and SSR’s 7 & 46 (iii).
15. TIME TRANSPONDERS
15.1 Any competitor taking part in official timed practice and/or a race without his/her
transponder in position will be deemed to be a non-starter.
15.2 Timing transponders are to be returned to the timekeeping officials prior to their leaving the circuit
(i.e. within one (1) hour of the last race finishing). Transponders not returned by this time are to
be returned by no later than the Monday following the race meeting (by hand delivery or courier)
to the following address:
073 536 6653
15.3 Failure to return a transponder timeously will result in the offending competitor being levied an
amount of R500 by Pro Timing for the first week or part thereof, and a further R200 for every
additional week or part thereof, which the transponder is returned late. No further transponders will
be issued to the competitor concerned until such time as the transponder has been returned and
the levy paid.
15.4 All competitors must use the transponder holder in the positions specified (refer SSR 83)
16. PROGRAMME OF EVENTS
16.1 The programme of events is to be found at the end of these Supplementary Regulations.
16.1.1 In the unlikely event of the programme of events running early or should the programme
need to be modified for safety reasons all categories must be ready to race at least two
races before their scheduled race time.
16.2 Please Note:
16.2.1 This programme is provisional and may be changed. Should the organizers in conjunction with the officials of the meeting deem it necessary to change the programme of events the revised programme will be issued together with the Final Instructions and/or published on the Official Notice board.
16.2.2 The Organizers reserve the right in conjunction with the officials of the meeting to change the programme as necessary and to combine or split categories prior to the closing date of late entries should the number of entries so dictate (refer GCR 140 (v)).
16.2.3 The practice sessions are indicated on the programme of events. Please take note of the official times qualifying sessions.
17. COMPETITORS’ BRIEFING
17.1 The Competitor’s briefings will be held in the Phakisa Media Centre at the times specified in the final instructions.
17.2 All competitors must be present at the competitor’s briefing for the category at the stipulated time and venue. A representative will not be allowed. Failure to attend competitors’ briefing at which a register will be available for signature, may incur the imposition of a fine.
18. CHANGE OF DRIVER/VEHICLE OR RIDER/MOTORCYCLE
18.1 A change of driver or vehicle or a change of rider or motorcycle, but not both may be permitted with the consent of the Stewards of the meeting, subject to valid reasons for such a change being given (refer GCR’s 99 (vii), 152 (vii), 238 and 259).
18.2 PRE RACE PADDOCK
The pre race paddock is situated at the end of the pit-lane, adjacent to the pit exit. Ffteen (15) minutes before the scheduled start time of each race (Refer SSR 25) competitors competing in the race concerned should move to the pre-race paddock. Any competitor failing to enter the pre-race paddock before the closure of the gate will not be permitted to start unless specifically permitted by the Clerk of the Course to commence the warm up lap (Refer SSR 38)
19. WARM UP LAP
19.1 Starting positions are to be maintained during the warm-up laps. (Refer SSR 38)
20.1 Starting positions will be determined by lap times recorded during official timed practice sessions, unless otherwise stipulated in the regulations for the category concerned. (Refer SSR’s 26, 27 and 28).
20..2 In the event of timekeeping failure during official timed practice the method by which the starting
grid shall be allocated shall be at the discretion of the Clerk of the Course, in consultation with the
relevant Association Chairman and with the approval of the Stewards of the Meeting.
20.3 Where there are two races per category, the starting order for the second race shall be established
in accordance with SSR 29.
20.4 The Supercars V8 Championship will have a rolling start (Refer SSR 39)
20.5 Permission to start at the back of the grid:
20.5.1 Competitors who do not participate in official timed practice must apply to the Clerk of the Course at least one (1) hour after the end of their official timed practice session for permission to start at the back of the grid.
20.5.2 At the discretion of the Clerk of the Course competitors’ who are not included on the grid for either race may be positioned at the back of their class, if they request to do so in writing within one (1) hour of the last race/practice.
20.5.3 Should a competitor not finish the first race he will be deemed to be a non-starter in the second race (refer SSR 29). Permission to start the second race from the back of the grid must be applied for.
20.6 Any competitor found doing practice starts when the grid is being formed up will not be permitted to start the race.
20.7 Starting signal: The Starting signal will be by means of lights. Should these lights fail after the display of the five-second board, a “Start delayed” board will be shown and the start will proceed in accordance with SSR 38 and the MSA flag will be used. All subsequent starts will proceed with the lowering of the MSA flag.
21. PARC FERMĖ
21.1 All competitors who have completed two-thirds of race distance are classified as finishers and unless otherwise stated by the Clerk of the Course. The finishers are requested to bring their vehicles to parc fermé immediately after their last event. The parc fermé is situated behind the old pits. You will enter parc fermé just before pit entrance where marshals will be in attendance to show competitors at the end of their event.
21.2 The Organizers reserve the right to impound and examine any vehicle at their discretion (refer GCR 254).
21.3 In terms of GCR 200 (v), (vi) and (x) all competitors are required to remain at the circuit until at least thirty (30) minutes after their last heat, or until such time as any protest/appeal time affecting their category’s results has elapsed.
22.1 Competitors’ attention is drawn to Appendix “H” of the 2013Handbook.
22.1.1 Competitors are reminded of the procedure in SSR 41 that is to be adopted in the event of
a race being stopped by means of a red flag. At the same time as the red flag is displayed,
a red light will be displayed at the start/finish line.
22.2 Failure to comply with the provisions of Appendix “H” article 8 will result in penalties being applied
in accordance with GCR 157 (i).
23. DRIVER/RIDING CONDUCT
23.1 Competitors’ attention is drawn to SSR’s 17, 46, 48, 49, 50 and 51.
23.2 Any competitor consistently using the verges will be guilty of unsafe driving (refer SSR’s 17, 50 and 51) and will be penalized accordingly in terms of GCR 157. Judges of Fact / Observers may be appointed in terms of GCR 161, their names will be listed in the Final Instructions or by an Official Bulletin. Their duties will be to report on cutting of corners, persistent off-circuit behaviourand/or poor driving standards. Competitors reported in this respect who have been signalled in terms of Appendix “H”, Article 6 and who continue to disregard safe driving conduct may be black flagged. Any competitor disregarding the black flag will be excluded form the race.
23.3 Incidents/Retirements: Competitors’ attention is drawn to SSR’s 60, 61 and 62.
23.4 Incidents during practice sessions: Competitors are advised that should there be an incident during a practice session, which would involve the cleaning of the circuit, their practice session will forfeit the cleaning time required.
23.5 Vehicle abandoned on the circuit: Any vehicle abandoned on the circuit must be left unlocked, if a steering lock is fitted the key must be left in the ignition to facilitate the removal of the vehicle after the event. Any vehicle abandoned on the circuit, which is locked, will be moved by any practical ad available means and the Promoters, Organizers and officials will not be liable for any subsequent damage (SSR 10 (iii). Single seater competitors must ensure that the steering wheel is in place and the vehicle is left in neutral, unless otherwise indicated by an official.
23.5.1 Retrieval of vehicles: Please note that due to the full programme for the event, vehicles, which need to be removed from the circuit, will be moved into a ‘break’ by the marshals. Retrieval of such vehicles is the responsibility of the competitor concerned and it is not the responsibility of the officials to return vehicles / parts to the competitors’ pits. Should a competitor require assistance with retrieving a vehicle they are requested to contact race control who will assist where possible. The Promoters / organizers reserve the right to remove vehicles, which have been badly damaged to the scrutineering bay for inspection.
23.6 Fuel, oil or coolant spillage: Competitors are requested not to overfill their fuel tanks as a spillage of fuel is damaging to the surface of the circuit. Any vehicle spilling fuel, oil or coolant should leave he circuit immediately and pull off to a safe and stationary position on the side of the circuit (SSR 50 (ii), (iv) and (v)).
24. PIT APRON
24.1 Notwithstanding the provisions of GCR 251, SSR’s 37, 53 and 63-66, the pit wall must be cleared
during the start of each race
24.2 Please note:
No persons under the age of sixteen (16) will be permitted on the pit lane except a competitor who will be identified by relevant accreditation.
No alcohol is permitted on the pit lane/apron
Smoking in the pits or on the pit lane is prohibited
Roller blades, skateboards, small motorized vehicles, etc are not permitted in the pit complex or on the pit lane/apron
No vehicle may travel in the reverse direction to the traffic flow on the pit lane.
The four-wheelers are not allowed at the paddock as they damage grass.
25. SAFETY CAR
In terms of SSR45 the Organizers reserve the right to make use of a safety car for all categories.
26. OFFICIAL NOTICE BOARD
The official notice board is located at the rear of the pit complex on the wall behind Race Control. Competitors are reminded to periodically check the notice board for any notices/bulletins, which may affect them.
After each race the results, which have been posted on the Official Notice board will become final thirty (30) minutes after posting (GCR’S 200 (vii), 247 and 276).
28. PROTESTS AND APPEALS
Refer parts IX and X of the 2011 MSA Handbook.
29. PRIZE-GIVING AND AWARDS
29.1 The prize giving will be held in the Phakisa Media Centre but for TV purposes, each category will have “prize-giving and will be awarded as per the number of heats ran for the day. This will be onfirmed in Final Instructions. Mr Dick Sorensen will be requested to provide a Podium and the three winners (1st, 2nd and 3rd) of each race will be interviewed for their performance. Overall winners from each category will receive awards immediately after TV interviews of the second Heats. Winners are advised to collect their awards at the Podium.
29.2 Awards to first, second and third places overall will be made as indicated in 29.1. Should there be
five or less finishers in any category/class an award will only be made to the competitor first
30 POSTPONEMENTS, ABANDONMENT OR CANCELLATION
30.1 In terms of GCR 244 the promoters and organizers in conjunction with the officials of the meeting reserve the right to postpone, abandon or cancel the meeting or any part thereof.
30.2 In the event of postponement, abandonment or cancellation the entrant/competitor has no right to claim against the Promoters and/or Organizers in respect of any loss or damage that he may incur, other than as specified in GCR 244.
CLASSES TO WHICH AWARDS WILL BE GIVEN
SPORTS & GT
SPORTS CARS MASTERS
ENGEN VOLKSWAGEN CLUBS
ENGEN VOLKSWAGEN CLUBS MASTERS
MIDAS FURMULA 1600 A
MIDAS FURMULA 1600 B
SA NATIONAL SUPERBIKES
SA NATIONAL SUPERSPORT
SA NATIONAL SUPERBIKES MASTERS
BRIDGESTONE PRODUCTION CARS CLASS A
BRIDGESTONE PRODUCTION CARS CLASS T
BMW CLUB RACING SERIES - INVITATION CLASS
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD, 4TH, 5TH 6TH
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
1ST, 2ND, 3RD
PROVIDE OWN TROPHIES